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Kosmos Features

Mykosmos Features.

Company's Operations Manual Automatic Compilation

During development of processes, naming of activities, help authoring of activities, naming of roles, designing of forms, definition of organogram, definition of topology, the definition of assets/equipment and other actions, has been collecting enough material in order to let us compile the operations manual. Becomes thus obvious that not only we help you organize your company, but also produce the documentation on that.

Developer's Documentation Manual Automatic Compilation

During the definition of access control catalog, development/scripting of processes, development/scripting of activities, designing/scripting of forms, designing of reports, the definition of database schema and other actions, has been collecting enough material in order to let us compile the documentation manual of the developer.

Production Advanced Planning and Scheduling (APS)

From the production quantities and BOMs for all finished and semi finished products we can reach the automatic optimum scheduling of production orders.

Company's Organogram Management

User Interface that contains only essential elements

In mykosmos the user is considered mainly as an associate. Every associate has "Activities" to work on, "Info" to read, "Procedures" that owns and administers, "Mail" to manage. All of the above are related to "Businesses" and "Contacts". In cases that the role of an associate is that of the CPO then an analogous "CPO Control Panel" is provided. Organogram inspection also provided when the associate acts as the head officer of a company's department

Incoming Activities to close

The activities are comming to the associate's mykosmosl from processes that activated throughout the company according to the role or roles assigned to associate. The activity shows also to other associates that share the same role. The activities can be assigned also exclusively by the name. When a activity closes by forwarding disappears from the associates mykosmos. The associate can view the full history of the process the activity belongs.

Closed Activities

Open Activities in Mykosmos

Any Activity that is closed remains in a separate list. And stays there until the Process in which the Activity belongs also closes. The associate can set some data to the Activity that misses in first place, attach some documents or put data that are required later by his colleagues. An Activity remains there as long as the process to which belongs is active.

Associate as a Process Owner

Open Activities in Mykosmos

Usually the situation is that an associate that is a process starter owns also that process. So a list is provided to the associate that shows where the open activities of the process are. This shows by role and or name. This list shows only the processes that are active.

Incomming Info

Open Activities in Mykosmos

The infos are coming to the associate's mykosmos from processes that activated throughout the company according to the role or roles assigned to associate. The info shows also to other associates that share the same role. The info can be assigned also exclusively by the name. The info remains to the list until the process they belong closes.

Email

The mail is coming to the associate's mykosmos according to the mail accounts that the role or roles assigned to associate. The mail shows also to other associates that share the same role. Its obvious that the mail accounts are given to certain roles instead by associate's name. The mail can be assigned also exclusively by the name but in this case the associate must have an exclusive mail account. The mail and their attachments are converted to documents an can be used as starters to processes throughout the company.

Business Partners

The processes, activities, infos and mails mentioned so far mainly are related to business partners of the associate's company. So the associate has a list that contains all the business partners that are serviced by him or service him by a role or roles the associate is assigned. Every process, activity, info or mail that is related to a specific business partner is shown in a specific form so a holistc picture of the business partner is available when necessary.

Contacts

Some of the activities, infos and mails mentioned so far are related to contacts the associate services. So the associate has a list that contains all the contacts that are related by a role or roles the associate is assigned. Every activity, info or mail that is related to a specific contact is shown in a specific form so a holistc picture of the contact in question is available at any time.

Metrics and Targets

Associate's Status

Open Activities in Mykosmos

The associate has the ability to declare his/her status and to define also other colleagues to support his work i.e. to replace him in activity execution an forwarding.

Assign Activities to one of more of your Colleagues

Put a subject and describe the activity into the form. Attach one or more documents to provide more information. Finaly select colleagues from a list to assign the job. The system then coordinates the process in order that the activities from each of the assignees checked for validity by you before considered as closed ones. The assignees can dispach their activity further to other colleagues by starting subprocesses. The hole process does not finished until all the activities are closed by your validation as the initial assigner

Project Starting and Assignment

Just define a subject for the project. This is the first project activity and is assigned to you. Keep defining subactivities to the initial activity and assign them to your colleagues. The activities that go to your colleagues can be further subactivityed by them in order to cover every aspect of the assigned job. Naturaly, to every activity can be attached documents or job descriptions in order to describe sufficiently the activity. Finally the project closes only when every of the subactivityed activities are closed until the first one.

Simple activity Assignment

Open Activities in Mykosmos

Just write an activity description and assign it to you or any one of your colleagues. Attach as many documents as you wish. This simple activity assignment can be used for simple sub-activating to any other activity.

When simple Chatting is sufficient enough

Open Activities in Mykosmos

In cases when there is a need to gather some information from our colleagues it is enough to start a chatting session. Chatting starts as a process with one activity assignment to the starter. The other participants get only info items in their info lists. The process is closed when the starter decides to close the chatting activity. This chatting feature is mainly helpful for simple sub-activating of another assigned activity.

What about other Processes?

mykosmos comes with a full developer's tool in order to build your processes your way. Ready packages are existed for some processes as "Customer Complaints", "Corrective and Preventive Actions" and other will follow, but in reality each business does everything in its own way. For more information look at the section Developer's Tools.

BPM Monitored Entities

Open Activities in Mykosmos

Mykosmos can put automatically relations to all the standard entities that are predescribed in the standard system. The materialization of the above brings into reality the "Process of everything". This makes possible for different departments to have a unifying view of every entity and the processes that have touched them.Associates, Roles, Departments, Businesses, Contacts, Equipment and Resources: Process related!

What if I want more Entities to track down?

Open Activities in Mykosmos

While Mykosmos developer adds more entities to database system, i.e. materials sold, contracts signed, etc and put them to "play" within processes, new trackings are generated automatically for the participating entities. So a full "processing view" of the new entity can always be available!

Write Processes Scenarios in an easy Scripting Language (Easy Scripting of Processes Scenarios)

Mykosmos developer can write any process scenario as soon as hears it or read it. For this purpose the scripting language used is AutoScript. In AutoScript there is possible to express activity simple spliting, parallel spliting for defined before paths (i.e. 3 or 4) or generally (i.e. count or n parallel splits). The code entity that coordinates the process is called "coordinator agent". There is a possibility also to script "finite state machine agents" (FSM agents) to express virtualy any process path. "Planner agents" can also scripted for time critical situations (mailny as starters for simple activities or olther processes).

Create Tables and Fields to support your needs

Open Activities in Mykosmos

Mykosmos developer can define tables as entities with fields and indexes. The fields can be related to other tables. The core of the system contains two hundred tables that are named (AU_*) and are the basic enterprise entities. The developer can add not only new tables (local tables) and fields, related to any core or local table, but also to define extra fields to core tables. This way any type of entity construction and relations can be achieved.

Design Forms, Reports, Cube Reports and Dashboards to post or display data

Open Activities in Mykosmos

For any table or recordset the developer can design new forms. The forms can used for editing data or browsing data. AutoScript can be putted into the forms in order to achieve any functionality that is required. The forms (resources generally) are kept by the system as separate small files and are stored to the application server and send to the user's terminal upon request. No compilation or program exit! In Mykosmos the developer works as a usual user...but on right mouse click he/she can design anything and then has only to publish that to application server!

AutoScript

AutoScript is the scripting language that comes embedded to Mykosmos system. It is primarily designed for use by a person that understands simple programming principles (if/then, for/next), simple database principles (tables/fields/relations/SQL select) but has a strong understanding of what it could be business automation or can understand it when it hears that for someone else that has this understanding. AutoScript can be used for everything in Mykosmos. It’s obvious that kosmos/BOS uses only one simple scripting language for anything (either server-side or client-side)

Open Activities Distribution

Open Activities in Mykosmos

Where are lying the activities? Which role has more activities that others? All those questions can be answered by a cube report that relates the number of open (unfinished) activities to processes, associates, roles and departments. Easily can be spotted where there are bottlenecks to the enterprise.

Closed Activities Performance

Open Activities in Mykosmos

How to get the mean time of an activity or process to finish! Another cube report shows the relation of the mean time to close an activity to processes, associates, roles and departments.

Associate's Dashboard

What is the situation an associate faces on his/her Mykosmos terminal. The CPO has only to open "associatie's dashboard" and see what the situation is about.

Followup Setup and Delayed Activities

Open Activities in Mykosmos

There is a possibility for the CPO to define standard times for some activities to be closed. Later this time setup can be used in order to see which of the open activities are far from delivered in time. This is a general setup but there is also possible for a process owner of a certain process to define closing times for every of the activities that he/she owns.

Define your Metrics

Open Activities in Mykosmos

Mykosmos comes having already some system metrics defined. A Mykosmos developer, having adequate knowledge of SQL for databases, can set new metrics. It only needs to define an SQL select query and periodicity. Set also the role or roles of the associates to view the metric. All the metrics that are permitted to viewed are shown to the "KPIs" menu selection of the standard user interface.

Define Analytical Metrics

Open Activities in Mykosmos

In this case the metric is related to entities that the system supports like businesses, associates, equipments or newer ones that the developer has added. In this case the SQL select query must be only slightly different from the standard one.

Set Targets to Metrics

Open Activities in Mykosmos

When a metric value is critical for the enterprise, then a target value can be set. The associate's role that is defined as the "owner" of the target receives every one of the periodical values of the metric as opened activities. This is done in order to have a closer view for the metric as soon as possible in order to take the appropriate actions.

Define composite Metrics

Open Activities in Mykosmos

A set of targeted metrics that are related to one department of the enterprise or some entity can be "packed" as a new composite metric. This metric can give a more holistic view of the enterprise performance. All the participating metrics must be targeted and also weights must be defined for each one of them. This targeted metric can also be assigned to a role for closer inspection.

The final Balanced Scorecard

Open Activities in Mykosmos

Consider the case we have already defined composite metrics for "Human resources", "Internal processes", "Customers" and "Financial". What misses for the final Balanced Scorecard? The answer is "one new composite metric for the above"...and it is correct! Mykosmos accomplish that automatically without any "by hand" feeding of the BSC values!

Schedule your Activities

Open Activities in Mykosmos

The process coordinators assign automatically activities to associates roles. The activity later will be executed (closed) be the associate. But what if the activity is one that is executed in a production line where the machines (resource groups in mykosmos vocabulary) are not always available? In this case the activity assignment itself is not enough so the activities have to be "scheduled" for specific "resource groups" at a certain date and time duration. The "activities scheduling" form shows the vacancies in a department's calendar and scheduling can be done.

Work using People and Resources

Open Activities in Mykosmos

Now the activities scheduling has been done it is time to execute that activities. There is a "scheduled activities execution" form. In the case for example of a production line the operator has only to provide workers to the "resource groups" and then "start", "interrupt", "restart" or "finish" the activity in real time. Workers can be moved (in real time) from one resource group to another depending on the workload of the department. Finally there is a detailed time usage of the resources. This information is vital not only for the calculation of the ABC but for a detailed activities tracking of the department.

Usage of Resource Groups and Costing

Open Activities in Mykosmos

Some types of activities assigned are executed by "resource groups". Resource group is the usually named "cost center". It may me a machine in a production department or it may be an associate in case of white collars assignment. The executing resource group can be defined by the process script or later. The enterprise can define costs per hour of the above resources. So when an activity is scheduled (tracked the exact execution time) then time usage of a resource group and other supporting resources can give the cost for the activity.

Usage of Cost Pools, Cost Drivers and Costing

Open Activities in Mykosmos

In cases an exact time tracking of the activity is not feasible then we consider that the activity "consumes" resources from a "Cost pool". This cost pool can be expressed as work units that totally per year are contained in it. For example "number of drawings per year delivered" or "machine fixes per year" etc. So e cost per "work unit delivered" can be defined. In this case the activity must report the "units consumed". This number is known as "cost driver" and may put on every appropriate activity

Final thoughts in Activity Based Costing.

Open Activities in Mykosmos

The cost of the activity, in order to achieve full ABC, is also contains materials used by an activity. So the necessary calculations must be placed by Mykosmos developer in the appropriate for this script. Also the usage of different types of cost sources is presented here as "hourly measured" or "cost driver measured" only for understanding purposes. Ultimately every type of cost comes from a well defined cost pool.

Track Activities on the move

Open Activities in Mykosmos

Associates that are working outside the company's computer network can also be participating in activity tracking and closing. The only requirement is to characterize an activity as "monitored" (in process script). Mykosmos is not only working in 3-tier mode for win32/64 enviroments. Mykosmos application-server acts also as an HTTP server.